›

Payroll Accounting

A high level of accounting security and a professional approach to legislation are good reasons to hand over the payroll accounting to us. In addition to this we are always up-to-date because of our daily involvement in this area. If you also contract us to take responsibility for your financial accounting, we will automatically merge all the data.

As a committed group of consultants it is our duty to also improve your payroll accounting if necessary. Therefore

  • we will also advise you on wage and salary payments.
  • calculate pay for annual leave, public holidays and sickness
  • review the calculations for travel expenses and determine figures for taxation and social insurance

We will also take responsibility for employee registration and deregistration for health insurance and at various authorities as well as provide support for payroll and social insurance audits and clarify any outstanding issues on taxation and social insurance regulations with the help of our legal department when necessary.

Standard package - payroll accounting

  • For new systems, we will record the company data and the data specific to employees
  • Employee master data file
  • Recording of ongoing changes in company and employee data
  • Payroll for permanent employees, hourly paid employees, those in minor and short-term employment including students
  • Management of employee payroll accounts
  • Statements about monthly contributions to health insurance funds and employment tax returns for financial institutions are prepared and sent
  • Information is prepared and sent to the social insurance institutions
  • Payment authorisations or bank transfer forms are drawn up for payment transactions with your bank
  • Income tax certificates are prepared and sent
  • Pay data for every employee is sent to the central repository (ELSTAM procedure)
  • Monthly salary statements are prepared for collection or to be sent
  • Payroll accounts are completed at the year-end or when leaving the company
  • Company resources are made available to record payroll data

Individual services provided by the standard wage package

  • Record of annual leave and sickness days
  • Calculation and advice on single payments:
  • Holiday and Christmas bonuses, commission, overtime, profit-sharing etc.
  • Preliminary payroll costing
  • Special analyses / statistics, for example overview of staff costs, list of dates of birth etc.
  • Cost centre accounting
  • Record of construction industry wages
  • Administration and settlement of short-time working and garnishments
  • Participation during payroll and social insurance audits etc.
  • Procedure to determine the status for close relatives and managing directors
  • Advice on foreign employees as well as employment abroad
  • Participation when setting up an application to the artists’ social insurance fund
  • Calculation for out-workers
  • Calculation of travel expenses for each employee
  • Procedure for checking the budget
  • Monitoring of fictitious self-employment
  • Calculation of company pension plan
  • Identifying and requesting the necessary data for the ELSTAM procedure
  • Telephone assistance for payroll issues

Archiving

  • Long-term electronic archiving of data
  • Preparation of analysis data on archive DVDs for audits

Receipts - notifications - applications

  • Creation of pay statements and applications to social insurance agencies, the employment office, health insurance funds, insurance companies etc.
  • Preparation of payslips for professional unions
  • Preparation of the disability contributions
  • The German pension insurance will receive immediate notification of new employees

Consulting service

  • Appointments to discuss reports (for example on staff costs) or on current salary issues
  • Legal advice and preparation of employment contracts
  • Monitoring and advice on alternative company pension plans
  • Sending payslips:
    We will send payslips as requested by you: for example posted directly to the company or to the employee or by email.
  • Initial setup / changes:
    We will completely assume the responsibility for setting up your payroll data as well as compliance with your legal obligations in terms of reporting and record-keeping for the employment office, the tax office, and banks etc.. We shall inform you about legislation especially in terms of employment such as marginal employment (mini jobs), part time employment, shareholding managing directors etc..
  • Receipts - notifications - applications
    As an employer you are obliged to provide a wide range of certification, notifications and applications. We are happy to assume the responsibility for these time-consuming and, to some extent, laborious tasks on your behalf.
  • Archiving:
    The requirement to keep all payroll documentation for 10 years - this really adds up: You can save yourself space and effort if we archive your payroll data for you.
  • Payroll hotline and additional services:
    If you have something on your mind, as us - whether you want to avoid answering further enquiries from the tax office or simply wish to save on tax. We are happy to help you including when it’s urgent.
  • Special analyses / statistics:
    Staff costs are plainly one of the cost variables in a business. With additional reports, we provide you with the stimuli for your business decisions.
  • Preliminary payroll costing:
    When there are pending pay increases, we will calculate various alternatives and provide you with an immediate overview of the financial implications.
  • Employee bonuses:
    Would you like to reward your employees but wish to keep the relevant income tax burden and social insurance contributions as low as possible? We will show you a range of options and calculate the various alternatives for you and your employees.
  • Changes in the law and ongoing issues:
    The legislative authority continues to surprise us with changes in the law. We will show you their current implications for your business. At the same time we will search for solutions where you can save on tax and avoid the risks of liability.
  • Pension schemes:
    Provide the proper provisions and save costs at the same time. We will advise you on the tax implications of the different varieties of pension schemes.
  • Cost accounting:
    We will break down your staff costs according to cost centres (departments) and analyse these in detail with you.
  • Calculation of travel expenses:
    You will save yourself time and effort by outsourcing the calculations of travel expenses to us. As well as the processing you can also dispense with the ongoing training required because of regular changes in legislation. We will be responsible for your travel expenses calculations and secure your pre-tax allowance with auditing documentation and accounts.
  • Personnel administration:
    We can provide you with a professional management of your most expensive resource: your employees. We will remind you of important dates and support you in terms of contracts, termination of employment contracts and many other staff issues.

 

  • Payroll accounting which is punctual, correct and legally compliant and includes the transfer of data to health insurance funds and financial institutions
  • Time-saving, total solution through reliable, monthly accounting together with fulfilling the legal requirement for archiving at the same time
  • Time-saving by assuming responsibilities for the non-cash payments
  • You will receive information on pending changes in legislation as a supplement with our newsletters
  • Professional calculation and advice on your special bonuses, such as Christmas and holiday bonuses, profit sharing etc.
  • Salary hotline for your questions
  • Further reduction in the burden of time-consuming employer’s obligations.
    We will prepare your:
      • Receipts
      • Notifications
      • Applications
      •  ELENA procedure
  • You will have no administrative cost for employer loans, garnishments and travel expenses etc.
  • Paperless salary office
  • DTP/software which is always up-to-date
  • Our payroll specialists always keep “up-to-date” up to date by attending training sessions and internal training and therefore take the continually changing regulations into consideration
  • Preparation of all audit-relevant data for the tax office and German pension insurance
  • All audits carried out at our office
  • No ongoing costs for software and its maintenance
  • No ongoing costs for data backup
  • Not dependant on employee absence
  • Advice on legal issues and if necessary working together with lawyers
  • Preparation of analysis data as archive DVDs for audits
  • Your data will be saved for 10 years

 





© Thomas Maier & Partner, Steuerberater, Rechtsanwalt mbB | Pirmasenser Straße 16-18 | 66994 Dahn | Germany | Telefon +49 (0) 6391 9228-0
5